Administration Assistant

 JOB DESCRIPTION

Post:   Administration Assistant
Managed By: Senior Operational Manager
Accountable To: MGB Care Services Ltd
Hours:  35

Job Summary:
To assist in the provision of a comprehensive administrative service to MGB Care Services Ltd and to present a good image to professionals and agencies who visit.

Responsibilities include:
To provide reception and hospitality service and to assist in maintaining an efficient communication system within the organisation

To maintain a professional image and confidentiality at all times

To assist the Senior Manager in the preparation of CRB disclosures

To assist the Senior Manager / Home Managers in the booking of mandatory training courses for nursing and care staff

To support the administrator in the production and maintenance of personnel records

To type correspondence, reports, and policies. Maintain current filing system, updating when appropriate.

To take meeting minutes, type and distribute

Use of fax machine, photocopier, laminator & binding machine.

Placing telephone orders for stationery and various clinical items requested by the administrator

To assist in all recruitment drives, organise interviews, liaise with potential candidates

To participate in MGB Care Services training / appraisal scheme as part of personal development.

Job Revision:
This job description is subject to periodic revision, following discussion with the postholder.

Policies and Procedures:
The duties and responsibilities of the post will be undertaken in accordance with policies, procedures and practices of MGB Care Services Ltd, which may be amended from time to time.